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10 Tips To Get The Most Out of Google Calendar

The calendar is really a critical organization tool, particularly for freelancers and teams that actually work remotely. While apps help us cope with distractions or record time, the calendar is still the go-to tool to mesh all your upcoming events and meetings together. One online calendar I believe most of you are using is Google Calendar.

Hide Morning and Night

Just like Google’s other services, Google Calendar has flexibility which enables you to work faster plus much more efficiently. With Gmail, separate calendars for work, school or home affairs, you can keep them altogether within the same view, and share your calendar with colleagues.

If you’re already using Google Calendar or planning to start, allow me to share 10 steps you can take to get more out of Google Calendar.

Supercharge Your Online Calendar With 5 Handy Plugins

1. Quickly Add Event Details

As you already know, you will soon add events to Google Calendar by clicking with a date or time and typing in the box that happens. Next time, just type inside the time, accompanied by the agenda, as well as location (see shot) at the same time.

Quick Add

The information that you've entered in to the ‘What:’ text box will be recognized and placed inside the appropriate fields by Google Calendar.

2. Enable Email Notifications

Even though we use Google Calendar a whole lot, not every us check it faithfully. So, for real important events or meetings, it’s good to allow email notifications. To do this, press on the arrow button next to a selected calendar, then select Reminders and notifications.


Once there, you’ll manage to set what sort of email notifications you want for each calendar. You can also choose to send a reminder email with a determined time before each event. If you do not wish to overwhelm yourself you'll be able to just set email reminders to your most important calendar.

Email Notifications

3. Add Holidays & Sport Calendars

Google has included many pre-loaded calendars that you are able to subscribe to. To view their wide selection, click for the arrow button close to Other calendars and select Browse Interesting Calendars. You’ll then manage to see holiday calendars for multiple countries.

Holiday Calendars

You can also follow the game dates of your respective favorite baseball, basketball, cricket, football, hockey, rugby or soccer team.

4. Hide Inactive Hours

Ideally your work calendar would only occupy working hours high are no events or meetings slotted in between 10pm to 6am in the morning. With that premise, it can be safe to imagine that you won’t need those hours in your calendar.

Hide Morning and Night

You can customize what your working hours are and hide irrelevant hours by enabling Hide Morning and Night under Settings > Labs.

5. Add World Clock

Need to work around the clock literally? get yourself a world clock add-on to acquire international times into the calendar and monitor everyone’s working hours. To enable it, go to Settings > Labs tab. Look for World clock and enable it.

World Clock

Once enabled, you are able to click on Settings within the world clock ‘widget’ to pick what countries or time zones are to be shown. Morning and night are differentiated with light and dark backgrounds, respectively.

6. Enable Weather Forecast

Have events which might be outdoors? The weather forecast information wil be real helpful. Go to Settings > General > Location and enter your country. Then, determine the metric for temperature, °C or °F.

Weather Forecast

After saving these settings, you’ll see icons that state the elements conditions of the location, for the following 3 days.

7. Google Tasks

Google Tasks is a simple to-do list that work well with Google Calendar. It’s similar to the things you leave on Post-It Notes, only with Google Task you'll be able to see it right on your calendar and assign a deadline to it. Just check them off when you’re done.


8. View Google Calendar Offline

Installing the Google Calendar app for Chrome lets you view your calendar offline. To make sure your events are synced, click for the Gear icon > Offline. A green tick implies that your calendar is completely synced for offline viewing.

Enable Offline

Do note that you just won’t be capable of add or edit any events while viewing your calendar offline.

9. Use Keyboard Shortcuts

You can navigate throughout your dates and events faster on Google Calendar via Enable keyboard shortcuts in Settings > General.


Here are typical the keyboard shortcuts it is possible to use on Google Calendar:


K or P
Previous date range

J or N
Next date range

Refresh calendar

Jump to today’s date

1 or D
Day view

2 or W
Week view

3 or M
Month View

4 or X
Custom view

5 or A
Agenda view

Create new event

Show event details

Backspace or Delete
Delete event

Ctrl + Z or Z
Undo last action

Ctrl + S or S
Save changes to event details

Return to main calendar page

Places type cursor around the search bar

Add a calendar

Quick Add

Ctrl + P
Print calendar

Open settings

Show keyboard shortcuts list

10. IFTTT Recipes

IFTTT (If This Then That) is really a service that allows you to connect 2 online services to interact with each other e.g. archiving your social networking data. You can also use it with Google Calendar, for example, add a whole new Google Calendar event through SMS, a wonderful recipe for individuals constantly around the go.

Google Calendar IFTTT

As you might have calendar needs which can be different than that regarding another readers, I suggest you browse and enable recipes of your respective liking from your list right here at IFTTT recipes with Google Calendar. Automate your calendar events with IFTTT.

Related posts:

  1. Sync Facebook Birthday & Event Calendar To iPhone Calendar

  2. How To Sync Multiple Shared Google Calendars On Windows 8

  3. How to Connect Evernote With Google Calendar & Gmail

  4. Organize Your Social Media Events With Sunrise Calendar App

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