How to Create a Zip File And RAR File Using WinZip?

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Compression is the process of compacting a big file/files or packing several files with a single file to make them smaller in size. It is a bit like storing clothes inside a vacuum seal bag. It shrinks right down to more than half the size.

Have you ever had to wait for a couple of minutes to send large files as an email attachment? You might have even belief that your computer is running not fast enough. In all these situations, file compression can help you. You could have saved your time and energy when attaching the file and sending the mail if you have compressed it and sent it as a .zip file or .rar file.


Advantages to Compressing Files


There are numerous advantages to compression. Here are a few.


Sending Files in Compressed Form

First of, by sending emails with compressed file attachments, you're saving time and money of not merely you, but also the recipient. You can complete the whole process of sending email quickly. On the other side, recipient can complete the download so quickly as the attachment dimensions are smaller. Moreover, downloading smaller size files use less bandwidth, which in turn saves money leaving extra bandwidth for others in a shared connection. Most of the compressing utilities combine 2 or more files into a single file, thus which makes them easier to manage.

Suppose, you have to deliver 10 Word documents to some person through email. If you compress them to a single file, you then don’t must attach 10 documents separately; instead you should attach the compressed file which may be done simply. The only issue in sending compressed email attachments is that your email recipient must also have the program to decompress the attachment and also to make it usable. If the recipient does not possess the software, he cannot open your files.


Saves Storage Space

When you'll save larger files in your computer in the compressed form, it can save you hard disk space which is an expensive resource. If you save files after compressing, you then can store more files inside available space. Thus, you're utilizing your harddrive space effectively with the help of compression. You can try compressing rarely-used files.

Even the Disk Cleanup utility works within the same way, compressing seldom-used files. If you wish to copy few files, say 100 files, to your CD, that would be easier for you to have it a single file in your CD than 100 separate files. In other words, data management becomes easier with compression. However, compression has more impact on some type of documents like text files, Word documents, spreadsheets, .WAV audio recordings etc. But if you are trying to compress files including .GIFs, .MP3s etc, then you definitely will be amazed to find out that compressed files are larger than original files. So, compress your files after taking file type into account.


Helps Speeds Up Your Computer

You can also make your pc run faster by compressing large files on your pc and saving them this way to save disk space. You only need to decompress the file as it's needed to transform it well to the original larger size files. Depending on the utility and also the type of files you cope with, you'll be able to reduce their size to around 50 percent with their original size.


Popular Zip File Software


There are numerous popular utilities for compression and decompression. WinZip and WinRar are two popular applications which you can use to compress and decompress files. Many times, both terms compressing and zipping are utilized synonymously because WinZip is indeed popular. You can download WinZip totally free off the internet and install it on any Windows based PC. Once you have installed it successfully, then right visit any file in windows explorer, you will see several archiving options including “WinZip” around the menu.


Create a Zip file and RAR file using WinZip


1.  Select the file or files that you need to compress using WinZip and after that right click to get the option as given below.

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2. You could begin to see the option WinZip when you have already installed WinZip on your personal machine. Move the cursor over “WinZip” and you'll get a screen as given below. Instead of TestZip.zip (second option inside menu), you will have the folder name in which your files reside.

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3. If you go through the option “Add to TestZip.zip”, then your WinZip application will probably be opened automatically as given below.

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4. You should click OK and this will create the zip file within the folder where your files reside. From the above screen, you may understand that total files compressed are 3 along with the file size continues to be reduced by 24%. You could also discover the file size before compression and after compression.


Zip and Send in Email

If you plan to send the zipped file just as one email attachment, you are able to directly go through the option “Zip and E-Mail TestZip.zip”, so the files could be compressed as well as your default mail program can be opened using the compressed file attached. You just have to enter the recipient current email address, message and send the email.


Decompress a Zipped File

1. Now, in order to decompress the files to make it as being before, right click the zipped file to obtain a screen as given below.

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2. You could find three options “Extract files”, “Extract Here” and Extract to TestZip\.


  • If you click “Extract files” option, you will get a window as given below. You have general and advanced options to decide the destination path, update mode, extract file path etc.

  • If you wish to extract the files in another folder besides TestZip, then you definitely can customize the destination path and click OK. You will now hold the uncompressed files inside folder you specified.


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  • If you click “Extract Here” option, then files would be compressed for the same folder where your zip file resides. For example, should your zip file is within “D:\Test”, then you certainly could find your unzipped files (3 files according to the example) within the same folder “D:\Test”.

  • If you click “Extract to TestZip\”, then this new folder TestZip is going to be created inside the same location where your zip file resides and unzipped files would be in the TestZip folder. So, if you wish to keep unzipped files inside a different location, then you definitely should go to the option “Extract files”.


Tagged as: Create a Zip File, file archiver, WinZip

Title Post: How to Create a Zip File And RAR File Using WinZip?
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