17 Essential Tools To Better Manage Your Freelance Business

Editor’s note: This can be a contributed post by Kurt Birkenhagen , that's Vice President of Marketing with conferencecalling.com from ...

Editor’s note: This can be a contributed post by Kurt Birkenhagen, that's Vice President of Marketing with conferencecalling.com from Vast Conference, situated in Los Angeles, CA. He is devoted to web design, buyer experience, inbound marketing and conversion optimization.

There’s no two ways regarding it: freelancing is often a business. But it’s a company that can be going on a shoe string budget. Because freelancing is indeed easy to start, we sometimes forget that like any business, we need to invest within the right tools for our freelance business to grow.

In this post, we will see 17 of these tools which give a wide variety of assist with make it easier that you should focus on the tasks in lieu of meddle with repetitive ones which can be easily automated.

Whether you are going at your freelance business solo or which has a small group of collaborators, this equipment (and a few suggestions of similar apps) will certainly fit right at home with the rest in the team and be sure you have each of the help you have to propel your freelance business to success.

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Wave Accounting - Small business accounting

Wave is a Cloud-based invoicing, accounting, payroll, payments and private finance app for freelancers, contractors and entrepreneurs. Specifically, it’s for those running businesses with 9 employees or less.

They explain it best themselves:

Most "small business software" isn’t actually designed for small businesses. It’s really meant for medium-sized businesses with dozens and infrequently hundreds of employees. (Just have a look at how complicated and expensive they are…!) But there’s quantity of difference between the needs of a 5-person company and a 55-person company. So we build Wave for businesses with 9 employees or less, including dozens of one-person shops out there. And that tends to make a much better fit between our products along with your needs.

Similar Apps: Quickbooks, Freshbooks

Read Also: Top Invoice & Accounting Services For Freelance Designers

Manilla App - Personal Finance App

Before you could start putting your company in order, you need to get your own personal life organized. The Manilla App saves your financial accounts, bills, loyalty programs and coupons in one place. The security of the app is really as good every bank (according to their claim) with a mobile app too.

A service like Manilla makes it possible to save money, keep the life on the right track and loosens precious time it is possible to invest in your organization.

Similar Apps: Mint, Lemon Wallet

Read Also: Digital Wallets - 10 Mobile Payment Systems To Take You There

CX - Cloud Storage

As a freelancer, your livelihood is determined by the backup and storage of one's work. Chances are you’re using great services like Dropbox to store and share files using your clients already. Unfortunately, the quantity of free space allotted in many popular file sharing services isn’t a whole lot. And if you want more space, you might have to pay.

CX fills this gap and possesses had every cash strapped freelancer who’s discovered them grateful for having a free of charge plan that gives 10GB of space.

Similar Apps: DropBox, SugarSync

Read Also: Cloud Storage Face-Off: Dropbox vs Google Drive vs SkyDrive

Mozy - Backup Solution

If there’s one mantra freelancers should have, it’s: backup, backup and backup. Mozy offers Cloud backup solutions for those, small business owners and large corporations. Once you subscribe with Mozy as well as set it up, you'll be able to well… forget about this. Mozy automatically backs up your data, offers web-based access to your files and it has mobile apps too.

Most freelancers can be covered within the MozyHome package in addition they have bigger packages for those with more storage and backup needs.

Similar Apps: Carbonite

Read Also: 17 Online Data Backup & Synchronization Tools

Wunderlist - Beautiful as well as simple online to-do list

As up to I love Google Tasks, and employ it for my daily workload, it really isn’t powerful enough to take care of large client projects. That’s where Wunderlist also comes in. The beauty of Wunderlist is based on its ability to adjust to your needs. You can even invite or add people and assign them tasks.

The neat thing? It syncs across all platforms.

Similar Apps: Toodledo

Read Also: Top 10 Free Note-Taking Apps For Smartphones

Google Tasks - Task management

If you simply did a double take, permit me to assure you that Google Tasks was intended as included in this list. As freelancers, most of our communication happen through email. And with Google Tasks, you'll be able to easily turn an e-mail into an activity. All you might have to do is click the more tab and select “Add to tasks”. Once that’s done it is possible to easily assign to start a date to the task and never miss an action again.

The neat thing is that Google Tasks syncs along with your Google Calendar. So if you have confidence in keeping your to-do list easy and organized, Google Tasks is good.

Similar Apps: Remember the Milk, Keep

Read Also: Manage Your To-Do Lists Across Multiple Devices With Any.DO

Trello - Online Collaboration

Trello is really a free, online collaboration tool that’s organized by boards, lists and cards. Think of a Trello board being a whiteboard while using name of your project as its title. A ‘card’ is an item on your own lits every entry is treated being a “card” that it is possible to drag around and perform a bunch of cool stuff with. These cards may be organized under any list like ‘to-do’, ‘doing’ and ‘done’.

You can also attach files, images etc. to every card and add as numerous people as you would like on board for collaboration. Changes appear in real time. So if your team’s working on a project together as well, modifications will appear without you being forced to refresh your page.

Similar Apps: Asana, Teambox

Read Also: Top 10 Project Management Software For Remote Teams

SlideShare - Upload and share presentations online

Freelancers must show their business and how they are able to help their clients achieve the results they need. The better a freelancer can explain how they can help his clients; the more it is to get work. Presentations are a good way to do that.

Also, SlideShare gets 60 million unique visitors 30 days. Even a small fraction of those visitors equal to a whole lot of eyeballs on the work. You can even embed the presentation on your website and include it inside your online marketing efforts.

Similar Apps: Prezi

Read Also: 10 Presentation Tools To Win Over Your Audience

Falcon - In-Depth contact profiles

In business, greater you know about your customer or client, the higher and more personal your service is. Falcon can help you find out those small details which make a difference when closing an agreement.

Falcon is really a browser app that gets you contact profiles right inside your email or internet sites by hovering within the person’s name.

Similar App: Rapportive

Contactually - Better relationship management

For freelancers, client relationships are everything. Contactually helps you keep those relationships alive. It is the most meaningful contact management tool that I’ve run into. It manages your contacts and prompts one to take action and tracks your progress. It also provides context like social networking updates along with your previous interactions with these to allow you to personalize your contact using them.

And though it’s not a totally free tool, it’s worth every penny if you’re intent on growing your organization.

Similar App: Nimble, Insightly

Mailstrom - Clean up your email inbox

Email - it’s the bane of each webpreneur’s online existence. Mailstrom helps you clean up your Inbox inside of a few clicks. Not only does it allow you to unsubscribe from unnecessary email newsletters, but it also shows you whose emails you overlook the most. It also teaches you what time you receive your most emails, which internet sites clutter your Inbox the most etc.

And case the tip from the iceberg. If you’re being affected by email, try it out. It’s free.

Similar Apps: Sanebox

Read Also: Manage Newsletter Subscriptions Smarter With Unroll.Me

EchoSign - Digital Signature

As a freelancer who rarely meets clients’ face-to-face, signing contracts is really a hassle. It can often require printing, couriering or scanning back the signed documents to have the paperwork so as. EchoSign is really a service by Adobe that permits you to digitally sign documents without the need to download, print or courier anything.

It’s as easy as sending an email. All you've to do is attach your document to EchoSign and email it towards the person concerned. There’s no download or software of any sort involved.

Similar Apps: DocuSign

Read Also: How To Place Digital Signatures On Any Document / Device With DocuSign

Hootsuite - Social media management

Hootsuite enables you to connect every major online community under a single account. You can send status updates to more than one social network at a time as well as schedule them to automatically post at a scheduled starting time and date.

Their free plan is great for beginners so don’t hesitate to give it a try!

Similar Apps: Tweetdeck

Toggl - Insanely simple time tracking

If you charge per hour or often wonder how long it walks you to perform a certain task, Toggl will allow you to keep track. With a single click, you can start tracking your time and efforts and discover which tasks take up probably the most time. It’s particularly helpful in tracking hours invested in client work.

Toggl works offline too if you’re the sort of freelancer who disconnects to have work done, you'll be able to still use Toggl to track your time and energy. It’ll sync itself once you connect towards the Internet again.

Similar Apps: Rescue Time, Freckle

Read Also: Time-Tracking Mac Apps For Freelancers - Best Of

MailChimp - Send better email

Email newsletter marketing is one with the best ways to get the word out about your organization. It helps maintain your clients and customers updated about news related to your company, provides you with a platform to succeed in out to them whenever you want and gives you an opportunity to show them your expertise.

Mailchimp is one in the best newsletter services available. Not only does it come with an awesome free plan, additionally, it has a friendly interface.

Similar Apps: Aweber, Constant Contact

Read Also: 9 Tricks To Design The Perfect HTML Newsletter

Bidsketch - Create project proposal in minutes

Sending project proposals is one of the core activities from a freelance business. Creating one can possibly take up a great deal of time though - time you aren’t paid for. BidSketch assists you to create beautiful, well organized project proposals by 50 percent the time it usually walks you. They offer pre-built templates and landing pages, electronic signatures and personal branding.

While BidSketch isn’t a free tool, it's reasonably priced for your freelancer who sends out a lot of project proposal to clients.

Similar Apps: Proposable

Dashlane - Password manager

Using the aforementioned services imply that at any given time, you’ll have 16 usernames and passwords to keep a record of - at the very least. Dashlane is really a password manager, autofill and e-wallet all rolled into one. What makes them so unique is the fact that they don’t store your master password. You’re the only person who has the password to their account.

Of course, additionally, it means that should you lose your Dashlane password, there’s no way they can recover it for you personally. Eek!

Read Also: 25 Online Tools To Generate Pronounceable / Random Passwords


No matter how good the various tools you use are, they won’t does one much good until you utilize them properly. Take the time to research the various tools you use when you pay for them or begin to use them. Take advantage with the free trial most tools offer to locate out when the tool might be a good fit.

And after you start using them, stick in their mind and create a system that’ll help you save time and impress clients as well.

Which tools have helped you propel your freelance business to success?

Related posts:

  1. Leveraging Twitter for Your Freelance Business

  2. Basic Guide (Tips and Tools) To Charging Your Freelance Clients

  3. 10 Job Roles Freelancers Take Up (And How To Manage Them)

  4. 7 Insane Habits To Destroy Your Freelance Writing Career






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SharedTutor Tutorials For Everyone: 17 Essential Tools To Better Manage Your Freelance Business
17 Essential Tools To Better Manage Your Freelance Business
SharedTutor Tutorials For Everyone
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